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DESCRIPTION
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Communities
In the Membis members register it is possible to enter an unlimited number of various communities (associations, teams,
sections, companies etc.). The data of each community is managed as an entirety of its own. When necessary, each community
can be protected by a password.
Member Register
An unlimited number of members can be entered into each community, and the user is free to create different member groups. The
amount of the membership fee and training times can be defined separately for each group. From the program, you can print ID
cards, membership cards, presence cards, member catalogues and address labels for all members or for selected member groups.
From the program, you can also send e-mail to members by mass mail.
Customer Register
In the program, it is possible to maintain a customer register, in case the community sells its products to others
than its own members.
Offers/Sales Orders
If you want, you can also enter offers and sales orders into the program. Based on these, it is possible to print
different reports such as Offers, Order Confirmations, Delivery Notes and Pick Slips. Bills can be created
automatically based on the offers or sales orders that have been entered into the system.
Billing
Individual bills can be entered into the system and by means of the program, membership fees can be automatically generated
for all members or a selected group. The system computes all the necessary basic information into the bills; and also creates
reference numbers and bar codes.
The program can also generate credit invoices and payment reminders. If wanted, the system can automatically calculate
interests and late payment charges for the reminders.
It is also possible to generate electronic bills (MS Word, XML) which can be sended in electronic format to the receivers.
With this program, you can bill members/customers in different currencies as a default currency to be used in bills can
be defined for the members/customers. When necessary, the currency can be changed for a specific bill. Example Invoice in
PDF-format:
MembisInvoice.pdf.
Accounts Receivable
Monitoring the payment status of bills is made with ease. The program is capable of reading the source data files of the
bank, and can automatically position the payment from the data on the corresponding invoices. You can also manually mark
bills as paid or unpaid.
Purchase Orders
It is possible to insert purchase orders to the system. Program can add automatically all default information of suppliers to the
new purchase orders (e.g. currency, payment term and delivery mode). If needed, default information can be changed manually.
All currencies can be used in purchase orders.
Purchase orders can be printed out to the paper and MS Word/Pdf format. Purchase orders can be send directly
to the suppliers by email too (Pdf-format). It is possible to make automatically purchase invoices from the
purchase orders.
Purchase Invoices
It is possible to insert purchase invoices to the system. Program can add automatically all default information of suppliers to the
new purchase invoices (e.g. currency, payment term, delivery mode and overdue interest). If needed, default information can be changed manually.
Accept function is supported and all currencies can be used in purchase invoices.
Purchase Ledger
Purchase invoices can be very easily mark paid. Part payments are supported too. It possible to print out billing diary
for the wanted time period. Billing diary can be printed out from the all purchase invoices or
paid/unpaid purchase invoices.
Product Register
In case the community sells products, a product register can be maintained in the program. Warehouse values
can be entered into the system, and are reduced when products are added to bills.
Sales information can be stored for the products. In addition, you can store information regarding the purchase of the
products. The program can also be used to perform profitability calculation.
You can also define bar codes for all products, and when products are purchased, they can be added to the warehouse
using a bar code scanner.
From the system, you can print out reports that can be used for monitoring, among other things, the warehouse status.
In addition, product-specific reports can be printed out from the program, and be used for following up the consumption
of a product at a given interval.
Equipment Register
All equipment owned by the community can be entered into the program. If community property is lended to members, a user
can be added for each piece of equipment and through the system a list can be printed, clarifying who is
utilizing which equipment.
Trainings/Courses
Education and courses can be entered into the program specifically for each community. You
can add completed courses for each member.
Decorations
Decorations can be entered into the program specifically for each community. You
can add assigned decorations for each member.
Reminders
Member/Customer-specific reminders can be entered into the program. Every time the program is started, the system
checks if someone has stored any reminders due on the current date or earlier dates. A message is returned
if there are reminders found.
(Plastic) Membership Cards
The Membis software enables printing out plastic creditcard-sized membership
cards. The cards can be printed for a specific member, members belonging to
a certain group or for all members. The print-menu also allows the user to
select the information that will be printed on the card as well as the use
of a logo or a background picture. The cards can be printed directly
to a card printer.
Reports
The program features a printout menu facilitating the printing of different reports. For most of the reports it is
possible to choose whether they shall cover all members, members of selected groups or an individual member. You can
also choose whether the reports shall be printed to MS Word, to preview mode or directly on paper. The logotype of the
company can be inserted in bills.
Membis WebShop Pro
Link to the WebShop Pro demo: Membis WebShop Pro Demo
Below you will find more accurate description of the product
Membis WebShop Pro is a complete web shop solution that uses the same database as Membis Membership Management Software.
This solution makes it is possible to manage all information with one software and you do not need separate application for the webshop management.
With one Membis it also possible to manage several different webshops if needed.
By using Membis software you can define the items that you want to sell in your webshop. Item specific details are considered automatically
on the webshop (e.g. product images, descriptions, stock balances). Webshop Pro supports also Member/customer specific discounts.
All new customerships, orders and invoices are shown immediately in the Membis Membership Management Software
which make it very easy to handle them forward (e.g. collect lists and delivery notes).
WebShop Pro can be programmed so that it can send automatically order confirmations, invoices and receipt to the customers by email. It is also possible to send
an email note to the webshop administator everytime when a new order is received. Webshop displays automatically tax free prices when foreign customer has logged
in and VAT-code is given.
The user interface of the WebShop Pro is very clear. Webshop includes e.g. shopping cart and item search functions. WebShop Pro is able
to market itself automatically. It shows most popular items and webshop recommend automatically items that customers has bought in the
same time when an item specific details are shown. Registered customers can log in to the webshop. After logging they can browse their earlier made
orders and check e.g. the delivery state of the orders.
Membis WebShop Pro supports e.g. following payment methods:
Invoice
Credit Cards (Visa, Visa Electron ja MasterCard)
Web payments (e.g. Sampo Bank, Nordea, OP, Aktia/SP/POP, Tapiola)
Customers can choose what payment methods they wants to use in the webshop.
Webshop generates automatically a new paid invoice to the system if the customer pay his order on the web. In this case webshop sends
automatically receipt to the customer by email.
Webshop will be placed physically on the Comeira´s server but it can be linked a part of customer´s webpages. WebShop Pro is applicable for consumers and
companies because both prices (net and gross) are shown in the webshop. Webshop is an ideal solution also for salesmen´s use. It is very easy to add new
order to the system without depending of time or place.
Link to the WebShop Pro demo: Membis WebShop Pro Demo.
You can click the Price-list link to find out what Membis
WebShop Pro costs.
The system is a result of many years of develoment involving numerous associations and companies
from a variety of industries. Comeira Ltd is
responsible for the development of the program.
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